Board of Selectmen Meeting Minutes & Agendas

Jun 11, 2018

Board of Selectmen Minutes - June 11, 2018


MONDAY, JUNE 11, 2018
5:00 PM


Present:  Town Manager Andrew Dorsett, Chairman Schuyler Sweet, V. Chairman Franco Rossi, Selectperson Carrie Gendreau, Executive Secretary Ceil Stubbings

Others Present:  Chief Paul Smith (PD), Captain Chris Tyler (PD), Patrolman Kyle Audit (PD), Kathy Doriski, Rudy Gelsi, Ralph Hodgman, Chris Wilkins (Parks & Recreation) 

Sweet called the meeting to order at 5:00 PM.

Pledge of Allegiance

Littleton Police Department - Swearing in of Patrol Officer Kyle Audit
Chairman Sweet performed the swearing of Patrol Officer Kyle Audit.  Chief Smith advised Officer Audit comes to us with a family and a dedication to public service and law enforcement and has a Degree in Criminal Justice.  He is an ambulance driver and firefighter in Groveton.  He has been hired to cover the numerous vacancies we have due to deployments.

Town Manager’s Report:
Dorsett provided an update on various projects including Sub-5.  It was put out to bid.  We received one bid that was a half million dollars over the projected cost.  We are putting out to bid again and expect more bids. The Saranac/Ammonoosuc Street Project we received a notice to award to Caulder Construction and are working on the notice to proceed.  Dorsett said Chris Wilkins, Parks & Recreation Director will be here later to talk about the pool. There were some code violations and the pool itself is in pretty bad shape.  We had to do some emergency and he thinks they are halfway done.  Foster Hill Road update, we are doing that under two contracts.  One is for the drainage repairs and culvert replacements.  Sweet said they were a little over halfway complete.  The next step they put the project out to bid and received five responses.  It looks like we might be able to complete the project for less than what we put in the warrant article.  Dorsett said they also have the Master Plan project that was approved at Town Meeting.  We don’t have that out to bid yet.  When the bids are received they will be reviewed by the Planning Board who will then make their recommendations.  Budget Process Policy is something we have discussed.  We are working on a draft and should have it ready for the next board meeting.  The Public Works and Fire Department USDA Grant for the doors has been put out to bid.  Littleton was recently designated federal opportunity zone.  We have requested more information from the governor’s office. Dorsett then went over the year to date budget review.  Rossi asked for an additional column could be added that shows the percentage for the previous year.  It would be helpful to him to see what percentage we were at the previous year.  Dorsett said he would check if they could do that. 

Chris Wilkins stated he had met with community business owners about GEAR to make something like this to work in our Town.  We want to be on top of it and be visible because it will be a benefit to the Town.  There was a lot of positive support from business owners who were there.  Wilkins said this started as a Plymouth State Project.  They have come up with a destination marketing theme.  They came up with Littleton as a destination because we are an attractive city.  They came up with a three-event program with which is a running rally, biking rally, and a driving rally.

The goal is to bring in people from all different types of backgrounds.  They put together a preliminary budget.  The Parks & Recreation Commissioners are all in favor of us being involved in this.  Dorsett said they were asking the board for their approval and permission to be involved in this project. Sweet said this is intended to have no cost to the taxpayers.  Wilkins said that statement was correct.  The board agreed unanimously to be supportive of the project.  Rossi said he just came from a Town in Vermont that has a similar project that they started several years ago and it has been a huge boon to the local economy. 

Old Business:  None

New Business:
Social Services Funding Request Application
Sweet provided some background on this item.  Many of the nonprofit agencies do warrant articles requesting monetary financial support.  In the past, both the Budget Committee and the Selectmen have been reluctant to act on those requests in terms of supporting them.  Simply because we have no way of knowing the actual need.  We have an application form that we are about to enact.  The form will give us and the Budget Committee the tools to analyze each of the requests.  We can then render an opinion of whether they support it or not.  On the ballot for Town Meeting, all of the warrant articles state supported by the budget committee or not and states the vote.  The same for the selectmen’s vote to support or not.  Sweet said the form is one that Milt Bratz provided to us from Grafton County.  Sweet said they were going to adopt the form tonight.  It basically asked them about their agency, board directors and financial information.  It also asks them what they are going to do with the money.  In future years if they submit an application we will want to know what they did with the money from the previous year.  We are reacting to a number of citizens who were not happy that we did not take action.  This will give us the information to vote intelligently.  We will vote on it after public comment.  

Terry Martin – Grafton County Nursing Home Fishing Request at the Dells
Sweet said this will be voted on after public comment.  They need the board’s permission to vote on this due to an Ordinance that relates to fishing at the Dells.

Parking Commission Appointments
Sweet said the board has had several conversations at past meetings about parking.  The board thought the issue is bigger than what they wanted to handle so they looked at appointing a commission to study and make recommendations to the parking issue.  We placed an ad in the paper and on the website asking for volunteers.  We have had several responses. Sweet read the list of those volunteers who will be appointed
Nathan Karol, Chamber of Commerce for a 3 year term.
Wayne Morello, Bailywicks for a 3 year term.
Tony Ilacqua, Planning Board for a 2 year term.
Ronald Hemenway, Former ZB Member for a 2 year term.
Jim Alden, Main St. Inc., for a 1 year term.
Mary Menzies, Planning Board for a 1 year term.
Jim McMahon, Budget Committee/ZB for a 1 year term.
Sweet said they would vote after public comment.  

Board of Assessors:
Ammonoosuc Conservation Trust, Meadow St., Tax/Map 91-87 – 2018 Conservation Restriction Easement.  Recommended for approval.
Sweet explained the Board of Selectmen is also the Board of Assessors.  They held a noticed meeting a weeks ago to review and approve or deny abatements.  Rossi made the motion to approve.  Gendreau seconded the motion to approve.  Rossi said this was tabled at the last meeting due to questions, have those questions been satisfied.  Dorsett said yes.  Motion passed 3-0. 

Abatement Request:
Directv, Abatement # 3121, Tax Year 2017, 1089 Mt. Eustis Rd.  Recommended for denial.  Gendreau made the motion to deny.  Rossi seconded the motion.  Motion passed 3-0.

Public Comments:
Ralph Hodgman asked if the form for the nonprofits had been put through to the Budget Committee.  Sweet said it has not been run by them, it is scheduled to be done after we adopt it.  Hodgman said the Parking Commission it was mentioned about three-year terms.  A lot is going to change over a three year period.  What kind of date or deadline are you looking for the commission to come up with recommendations or is it going to be ongoing?  Sweet said the reason we added terms is because we anticipate it to be lengthy if not ongoing.  Rossi said that his gut is telling him with everything that is going on it is not a three-year project.  Dorsett said the commission’s charge is to find long-term solutions.  Rossi said he would be disappointed if we didn’t have some sort of short-term solutions recommended. 

Rudy Gelsi said he has been going to other board meetings at other Towns.  He wanted to see how they handle their problems and how they interact with the people.  The other Towns near to us have a lot of transparency going on.  They have a good relationship with the selectmen and the citizens.  They have bulletin boards outside the Town Hall.  That is for the citizen who does not have a dollar or two dollars to buy the paper.  They go to the board and find out everything in the Town.  Gelsi said he understands the Town has a contract with the Caledonian.  To him personally and not just him, but a lot of people that he talks to, the Caledonian is the worst paper to contract with.  You guy four pages for a dollar every day.  That is seven dollars a week for what? A bulletin board will let people know what is going on.  This is transparency.  Right now this does not happen.  This is the worst Town in his opinion.  Town Manager report, who knows about that?  A lot of people complain about your participation with the people of Littleton.  You do not cooperate at all.  You got to have more transparency with everything you do and the people.  I sent you an email for a Town Manager report, forget it.  What are you guys going to do about the problem?  Do you think to put a bulletin board outside of the Town?   Rossi said we already do that.  Stubbings told him we post meeting notices in the bulletin inside the office, the library, water and light department and on our webpage.  She stated we lease from the bank and there are no bulletin boards on the outside of the bank.  Gelsi said we own the River District.  Stubbings asked him who would update it in the winter.  Gelsi said it is the Town’s job not his.  Sweet told him we post in several places and asked him if Bethlehem and the other Towns have their meetings posted on Channel 2.  Gelsi said not everyone has Channel 2.  Dorsett said it is now on U-tube.  Gelsi said this is the worst Town.  Rossi told Gelsi his saying it does not make it so.  Gelsi asked if they were going to think about a bulletin board.  Sweet said he did not give him an answer.  He asked Gelsi if he realized the Town Office is housed in a building that the Town does not own.  Gelsi said yes, that is why he said the River District belongs to us.  Rossi asked him how that is different from putting the notices at the library.  Gelsi said that at the library go got to walk and do all of the steps, you got to stop the car.  Rossi asked Gelsi if he was going to do a drive-by of the River District while you’re reading it.  Gelsi said they have free parking over there.  Sweet thanked him for his input. 

Board Action:
Social Services Funding Request Application
Gendreau made the motion to accept the application as presented.  Rossi seconded the motion.  Motion passed 3-0.

Terry Martin – Grafton County Nursing Home Fishing Request at the Dells
Rossi made the motion to allow the request.  Gendreau seconded the motion.  Motion passed 3-0.

Gendreau made the motion to appoint the following to the Parking Commission:
Nathan Karol, Chamber of Commerce for a 3-year term.
Wayne Morello, Bailywicks for a 3-year term.
Tony Ilacqua, Planning Board for a 2-year term.
Ronald Hemenway, Former ZB Member for a 2-year term.
Jim Alden, Main St. Inc., for a 1-year term.
Mary Menzies, Planning Board for a 1-year term.
Jim McMahon, Budget Committee/ZB for a 1-year term.
Rossi seconded the motion. Motion passed 3-0.

Approve the following minutes:
Gendreau made the motion to approve the April 16, 2018 minutes.  Rossi seconded the motion.  
Sweet said there was a correction under the Water & Light Commissioner’s appointment.  It says the motion passed 3-0, it needs to be corrected to 2-0 because he did not vote.  Rossi said he had one more amendment. Under public comments, second sentence, Gelsi wanted to know why they as us, needs to be corrected to ask us.  Rossi made the motion to approve as amended.  Gendreau seconded the motion.  Motion passed 3-0.

Rossi made the motion to accept the minutes of April 30, 2018, as written.  Gendreau seconded the motion.  Motion passed 3-0.  Rossi made the motion to adjourn.  Gendreau seconded the motion.  Motion to adjourn passed 3-0.  The meeting adjourned at 5:44 PM.