Board of Selectmen Meeting Minutes & Agendas

May 14, 2018

Board of Selectmen Minutes - May 14-2018


TOWN OF LITTLETON
BOARD OF SELECTMEN’S MEETING
MONDAY, MAY 14, 2018
5:00 PM
 COMMUNITY CENTER HEALD ROOM

AGENDA

 

Present: Town Manager Andrew Dorsett, Chairman Schuyler W. Sweet, V. Chairman Franco D. Rossi, Selectperson Carrie L. Gendreau, Executive Secretary Ceil Stubbings

 

Others Present:  Chad Fillion (Channel 2), Chris Wilkins (Parks & Recreation Director), Chief Joe Mercieri (FD), Chief Paul Smith (PD), Captain Chad Miller (FD), Paul Ingersoll (FD), Bruce Hadlock, Rudy Gelsi, Joe DePalma (Public Works Director), Jackie DePalma

 

Pledge of Allegiance

 

Employee Handbook Discrimination/Harassment Policy

Carrie Gendreau read the following statement from the personnel policy for the record.  The same statement was read at the March 26th Board Meeting by Sweet.

“The Town of Littleton is committed to providing a work environment that is free from all forms of discrimination and conduct that can be considered harassing, coercive, or disruptive, including sexual harassment.  All officials and employees shall be treated with courtesy and respect at all times.  Conduct that threatens, intimidates, or coerces an official, employee or a member of the public at any time, including harassment conduct that is based on an individual’s sex, race, age, or any characteristic protected by federal, state, or local law will not be tolerated”. 

 

Appointments:

Chris Wilkins – Parks & Recreation Director – Request to Accept Donation of $8,000
from Deb Rexford, Ammonoosuc Valley Softball League

Chris Wilkins asked the board to accept the $8,000 donation to the Parks & Recreation Department for the purpose of an all-girls softball clinic.  The funds will be used for the purchase of equipment, uniforms and other related items. Wilkins said he is working with the high school on this initiative. Sweet said they would vote on this item under board action.

 

Fire Department – Swearing in of Firefighter Paul Ingersoll

Chief Mercieri introduced Firefighter Paul Ingersoll who just recently joined the department.  Paul had been a paramedic for Calex and also worked in Gorham.  Sweet swore Firefighter Ingersoll.

 

EMS in the Warm Zone Grant Funds up to $6,000

Chief Mercieri and Captain Miller explained what the grant funds were awarded for.  The grant covers the costs of ballistic vests, medical equipment, and other necessary items. There is no match required.  Sweet said they would vote on this item under board action.

 

Get Alarmed Grant for Free Smoke and CO Detectors

Chief Mercieri and Captain Miller advised the grant is from the NH Fire Marshalls Association.  It will provide free smoke and CO Detectors to Town residents from sixty years old and for families with children aged five and under.  There is no match and the amount is yet to be determined. 

 

Town Manager’s Report:
Wastewater Treatment Plant Capacity and Growth Status
Dave Circle of Utility Partners provided a comprehensive report on the capacity of the plant.  The department has been making improvements through the years.  In 2016 they installed a new monitoring device that measures what haulers bring in.  This has increased revenues and helped with billing. Bruce Hadlock said they should petition to see if they can produce class B water instead of Class A water they currently put out.  The river has Class B water and when Class A is inserted into the river it can have a negative impact on the marine life in the river.  Dave Circle stated the new permits have even more restrictions and they are getting more stringent.  Hadlock said there is all kinds of grant funds available.  They should look into finding out if they can produce Hydrogen where the water currently comes out.  Circle told Hadlock the assessment (NH DES Energy Audit) they will be doing will be looking into that.   Circle advised they are in really good shape at this time. 

Dorsett provided the board with a brief update on the budget.  Dorsett advised there was an informal meeting this morning with the school board to discuss the current budget.  They talked about possible warrant articles, fuel bids, snow plowing.  The Town will continue to handle the fuel bids. 

 

Old Business: 

Response to 2015 Warrant Article 4
Dorsett explained that Mr. Hadlock requested a report on Warrant Article 4 from the 2015 Town Meeting.  The article Mr. Hadlock referred to was not approved at Town Meeting.  Hadlock wanted to be sure the Town was meeting the non-town grant match to utilize Town Bond funds.  Based on the status of the grants the Town exceeded the grant dollar match of two to one by almost a three to one dollar match.  Hadlock said at a previous meeting he had asked to be advised of what the cost was to have the Town attorney attend a previous meeting regarding the LIDC Transfer of Property.  Dorsett said he did not have that information available but would have the finance department provide the answer.

Appointment to the Cultural Arts Commission – Dick Alberini
Dorsett said they received another request to be appointed to the commission.  Dick Alberini is currently on the Opera House Commission and is a valuable member of the cultural arts commission.  Sweet said this would be voted on under Board Action.

 

New Business:
Appointment to the Library Board of Trustees – Kathy Ross
Dorsett stated that Joseph Evans resigned his position as a member of the Littleton Public Library Board of Trustees.  The Trustees have requested the board to appoint Kathy Ross to fill the vacancy until the next Town Meeting.  Sweet said this would be done under Board Action.

Appointment of Zoning Officer – Milton Bratz
Dorsett said the vacancy had been advertised and the only applicant was Milton Bratz.  Sweet said the appointment will be voted on under Board Action.

Creation of a Parking Commission/Committee


COMMISSION PURPOSE

The Parking Commission shall serve in an advisory capacity to the Board of Selectmen and Town Manager (or his/her designee) assisting with the development, implementation and continuous monitoring of a comprehensive public parking system throughout the Town. The Parking Commission shall review and develop recommendations for the ongoing financing and operation of public parking services for both the near term and twenty five (25) years in the future and facilities to include:

   i.        Making recommendations to the Board of Selectmen and Town Manager for the maintenance and implementation of an overall public parking plan that defines goals, policies, and regulations. 

  ii.        Making recommendations to the Board of Selectmen and Town Manager with respect to funding for a parking activity fund.

  1. iii.        Making recommendations to the Planning Board, the Board of Selectmen and Town Manager with respect to capital improvement programming as it relates to public parking facilities. 

 iv.        Making recommendations to the Board of Selectmen and Town Manager with respect to special parking districts, related maintenance programs and their funding and management. 

  v.        Promoting communication and the exchange of ideas and concerns between users of public parking, property owners, merchants, and Town agencies. 

 vi.        Acting to promote public awareness of public parking areas in the Town. 

 

Sweet stated that they will advertise the above parking commission purpose to seek self-nominations for an appointment.

 

 

Amendment to the Agenda Policy
Sweet read the sections of the policy that have been updated and will be voted on under board action.  Below is the amendments made to the policy:

Public Comments

Public Comment is an opportunity for residents to ask questions, request information or make comments on any topics that are on the agenda. Individuals ordinarily will be given not more than three (3) minutes to speak, and people who have already spoken will be asked to wait until everyone who wishes has had the chance to speak once. The total time devoted to this agenda item is twenty (20) minutes. Individuals who are not able to speak will be given first opportunity to speak at a future meeting.

 

Note: 1. Anyone making an appointment to speak should provide the Executive Secretary with an estimated presentation time requirement and any relevant written information on the subject matter no later than the Wednesday before the regularly scheduled Monday Board of Selectmen’s meeting.

Notification of Town Clerk’s Tuesday, May 15th Office Hours – Closed 10:00 AM to 1:00 PM
for mandatory training. 

Dorsett wanted to remind everyone about the brief closure of the Town Clerk’s office for the mandatory training being provided to all staff members. 

 

Littleton Area Senior Center Annual Family & Friends Day, Friday, June 15th, 2018 10:00 AM to 1:00 PM.  Dorsett stated the Senior Center sent out an invitation to this event.  Anyone interested can attend.  Dorsett said there are many other activities happening in Town that are not Town sponsored.  He recommended people look for further information on the Parks & Recreation website.

 

Public Comments:

Rudy Gelsi stated that he did an investigation on being a Commissioner.  Mr. Rossi said that he was not aware of the capacity of someone to be a commissioner.  Rossi told Gelsi he did not say that and not to put words in his mouth.  Rossi said he had asked Gelsi what he wanted or expected the qualifications should be.  Gelsi said he also found out that the gentleman who applied before Mr. Sweet did was much qualified according to the paper.  Gelsi said he just could not understand how Sweet could just appoint himself to be a commissioner.  Rossi said he did not appoint himself, we did.  Gelsi said if you appoint someone you should know the qualifications.  Rossi said he was not aware that there were any qualifications.  Gelsi said there are.  You are supposed to follow the laws, see the laws and you will find out.  Gelsi asked why he was not qualified to be on the budget committee.  Gelsi had handed the board a document that he said contained the qualities needed to be appointed a commissioner.  Sweet said he met the requirements.  Rossi said almost everybody meets the requirements.  Gelsi wanted to remind the Town Manager that anybody, not just Rudy Gelsi or anybody that has something to say to the chairman they have to talk to the Town Manager before they can talk to the Chairman.  This is a no, no according to the law.  You run the Town. 

 

Joe DePalma said there is personal courtesy missing.  He voted for Franco Rossi and Carrie Gendreau.  The majority of voters voted for them. These are the people they appointed.  At some point, you have to realize the voters have spoken.  You’re speaking your mind and that is a beautiful thing.  If Franco and Carrie say that Schuyler is good as a commissioner that I am good with it too.  DePalma said the innuendoes floating around here personally bother him. 

 

Board Action:

Chris Wilkins – Parks & Recreation Director – Request to Accept Donation of $8,000
from Deb Rexford, Ammonoosuc Valley Softball League. 
Gendreau made the motion to accept the donation.  Rossi seconded the motion.  Motion passed 3-0.

 

EMS in the Warm Zone Grant Funds up to $6,000

Rossi made the motion to accept the grant up to $6,000.  Gendreau seconded the motion.  Motion passed 3-0.

 

Get Alarmed Grant for Free Smoke and CO Detectors

Chief Mercieri said we have already been approved for this, we just don’t know the amount. We need permission to receive the funds and to expend.  Rossi made the motion to accept the grant up to $9,999.  Gendreau seconded the motion.  Hadlock said excuse me I have two things to add to this.  You should check with your insurance company to see if they can install.  He does not recommend they do this.  Don’t let them put them in.  Don’t interfere with private enterprise.  Motion passed 3-0.

 

Appointment to the Cultural Arts Commission – Dick Alberini

Rossi made the motion.  Gendreau seconded the motion.  Motion passed 3-0.



Appointment to the Library Board of Trustees – Kathy Ross

Rossi made the motion.  Gendreau seconded the motion.  Motion passed 3-0.

 

 

Appointment of Zoning Officer – Milton Bratz

Gendreau made the motion.  Rossi seconded the motion.  Motion passed 3-0.

 

Creation of a Parking Commission/Committee

Gendreau made the motion.  Rossi seconded the motion.  Motion passed 3-0.

 

Amendment to the Agenda Policy

Gendreau made the motion.  Rossi seconded the motion.  Motion passed 3-0.

 

 

Approve the following minutes:  Passed Over until the next meeting

April 16, 2018
April 30, 2018
           

 

Sweet stated the board will go into a nonpublic session per the following RSA’s:

Nonpublic personnel issues.

Rossi made the motion to go into nonpublic session.  Gendreau seconded the motion.  The board entered the nonpublic session at 6:11 PM after a unanimous roll call vote. 

 

 X    RSA 91-A:3, II (a)  The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted.

The board came out of the nonpublic session at 6:25 PM.  No decisions were made at this meeting.  The board voted unanimously to seal the minutes for a period of one month.  Rossi made the motion to adjourn.  Gendreau seconded the motion.  Motion passed 3-0.  The meeting adjourned at 6:26 PM.