Board of Selectmen Meeting Minutes & Agendas

Jun 15, 2015

Approved Minutes Jun 15, 2015

MONDAY, JUNE 15, 2015
5:00 PM

Present: Town Manager Fred Moody, Chairman Marghie Seymour, V. Chairman Milton T. Bratz, Selectman Schuyler Sweet, Executive Secretary Ceil Stubbings

Others Present: Bob O’Conner (Channel 2), Rudy Gelsi, Patrolman Sean Donahue (Littleton PD), George McNamara (Public Works Director), Dann, Chief Paul Smith (Littleton PD), Casey Hadlock, Robert Blechl (The Caledonian), Darin Wipperman (The Courier), Richard Woosley, Bruce Hadlock

Seymour called the meeting to order at 4:55 PM.

Pledge of Allegiance

Littleton Police Department – Introduction of Newly Hired Patrolman Sean Donahue
Chief Smith introduced Officer Donahue. Smith said that Donahue had started with the department much earlier. He had volunteered to go to the police academy without a pay because he wanted to be a police officer. While he was at the academy two positions became open. Sean was then selected to fill one of the positions while he was at the academy. Smith said that Donahue has been in field training for approximately eight weeks. He will finish his field training in the middle of July.

Citizen’s Concerns:
Mr. Woosley said he was glad to see action was taken on the bottom of Church Street. He wanted to know the disposition of the building in the parking lot at the corner of High and Maple Streets. The building was built by the technical institute and has been there for nine and a half months. He had been told it would be moved when school closes. He thinks that is all of eternity. Seymour said this is the same thing he asked about at the last meeting. Seymour advised that Fred Moody has been on vacation and has not had a chance to follow up on this. Moody said that when he does follow up on this he can’t assure that action will be taken. This falls under the school board and the superintendent’s office. Dann wanted to talk about the flowers on Main Street. That is a perfect job for a cottage industry rather than the taxpayers paying for that. Moody said we provide the chamber with some money and they decide what to spend it on. Dann said this is something the businesses should pay for not the taxpayer. Seymour said the next time to bring this up is when there is a warrant article for giving money to the Chamber of Commerce. Dann asked why hasn’t anybody found out why we are spending a half million dollars for a duplicate bridge. Why do we need another bridge? Bratz said that Bruce Hadlock has raised that question before. In fact there are four bridges. Bratz said it is part of the completion of the River District area and the bridge will enhance that area. Seymour said it is also the only one that is multi-model bridge which means that four wheelers and snow machines can use it. Dann said that both the selectmen and the river committee should choose the least expensive bridge. There were three bridges and the one they picked was the most expensive. He would suggest strongly that they reconsider their choice. Dann said the last thing he had to talk about was the transparency. Sealing the minutes and making them not available to the public. Seymour said that she had a very different opinion than he has, you come in here and complain about us being in nonpublic for anything. People put their faith in the elected officials. Seymour said there are reasons for it. This is how it is done and it will continue to be done. Dann said the last thing was he was interested in a response as to why Rudy was not chosen and he is wondering why that has not happened yet. Seymour said she was not sure when it was going to happen. Rudy Gelsi said he wanted to talk about the $12,000 they gave to the police department. He said it was OK. On Monday, June 8th he went to the Town to get a copy of the minutes. He had to pay five dollars for the copies. Seymour said the copy fees that are charged are to offset the Town’s cost. Dann said he agreed with the copy fees and they should be paid for by the people who want the copies. A discussion as to where the minutes are posted then ensued. Currently the minutes are posted to the webpage only. Seymour said they would look into how the minutes are posted. Richard Woosley said the bathroom at the library is not available and yet the Town is spending money on other things. Seymour said that money spent on the bridge cannot be spent on other things in the Town. Gelsi said that Bratz was on the radio talking about the new bridge and said some things that he (Gelsi) disagreed with. Gelsi said that there will be a letter in the paper regarding this. Seymour closed citizen concerns. Bratz said they need to look at time limits for people to raise concerns.

Town Manager’s Report:
Moody said that while he was out last week on vacation we received notice from LRH that their paramedic program is being phased out by October 1st. That is not a great concern for the Town because we have Calex. It will have a larger impact on the surrounding communities. To that end the fire chief, Calex and he will meet to see how that will be covered. The surrounding Towns will most likely ask for our assistance. Seymour said she did receive a copy of the letter from the hospital. Moody read the reasons the program is being phased out from the letter.

Moody said at the last meeting you reviewed the plan for Harmony Park. The park has already been installed and is up and running. There were three kids playing down there that he asked if they have used it and they said it was great. We don’t have the final cost of it because we decided to accept it as a gift. Moody wanted to respond to the comments made about the bridge and the duplicate bridge. He thinks this new bridge will be for the future and bring additional traffic to the area and allow access to the downtown area. He feels it is an investment in the future.

Old Business:
Highway Garage Replacement Building Update
Road Update – High Street, Grove Street and Knight Avenue
Retaining Wall Update

George McNamara provided an overview of the Public Works Department Report as listed below:

Selectmen Meeting Report 6-15-15
Public Works Department

  • Excavator Cat 308 working well
  • F550 Due beginning of August
  • High Street bids due Thursday
  • Church St retaining walls and sidewalk along with Knight Ave sewer upgrades and paving will go out to bid later this week and should start construction in a month.
  • Grove Street is being designed and should start construction in August.
  • Highway garage is going very well. Frost walls should be finished this week and backfilling to follow.
  • Dells dam design team from Dubois & King is trying to wrap up the field inspections
  • Street Sweeping is 98% completed
  • MH Cover raising has started this week. Attempt to raise 20 MH this year on Union St and West Main St.
  • Ditching on Mt Eustis is almost done and we will be moving to the upper Cottage St and Joe Lahout Lane area.
  • Trying to work with home owners and in getting their failing driveway culverts replaced. These cause severe ice hazards during the winter.

Old County Road Project Update
Moody said he had hoped to report more progress. After being out a week the progress since the last report is the $80,000 bond has been reported. The attorney for McDonald’s is in the process of drafting the easements. The NH DOT has in the process of finalizing the driveway permit. The attorney for McDonald’s has advised him that he will provide him with the contractor information as soon as he can. Moody said the easements should be ready for their next meeting. Seymour asked if they could be signed without having a meeting.

New Business:
Accept a $6,000 Mascoma Bank Donation for the Opera House
Bratz made the motion to accept the $6,000 for the Opera House. The funds were donated for electric upgrades in the venue. Sweet seconded the motion. The motion passed 3-0. Seymour then moved the meeting into the Board of Assessors:

Abatement Requests:

DirectTV LLC 1085 & 1089 Mt. Eustis Road, Tax Map 99/18 & 42, Tax Year 2014
Sweet motion to deny. Bratz seconded the motion. Motion to deny passed 3-0.

Northern New England Tele. Operations LLC, Fairpoint, Poles, Conduit, Etc. Tax Map 999/7, Tax Year 2014
Sweet motion to deny. Bratz seconded the motion. Motion to deny passed 3-0.

New Hampshire Electric Cooperative Inc., Utility, Tax Map 999/2, Tax Year 2014
Sweet motion to deny. Bratz seconded the motion. Motion to deny passed 3-0.

PSNH – Eversource Energy, Utility, Tax Map 999/5, etc., Tax Year 2014
Sweet motion to deny. Bratz seconded the motion. Motion to deny passed 3-0.

Barbara Clough Trustee, Manns Hill Road, Tax Map 32/12, Tax Year 2015, Abate $970.00
Sweet motion to approve the abatement. Bratz seconded the motion. Motion passed 3-0.

Timothy & Tina Reed, Manns Hill Road, Tax Map 24/15, Tax Year 2015, Abate $545.00
Sweet motion to approve the abatement. Bratz seconded the motion. Motion passed 3-0.

The board signed an administrative abatement for the amount of $43.60 for the 2015 1st issue tax bill for a property that had lien charges posted in error. The board signed another administrative abatement in the amount of $1,041.00 for the 2015 1st issue property tax. The property was not coded as exempt by the assessing office. The board also signed two intent to cut applications.

Conduct any other business that may come before the Board

Approve the following minutes:
June 1, 2015
The minutes were passed over until the next meeting.

Seymour asked if there were any other comments from the public. Bruce and Casey Hadlock raised concerns regarding McDonald’s. They requested the board allow them access to the easements before they are accepted by the Town. Hadlock said they have to apply for a driveway permit from the Town. Moody said that it would be the contractor who will apply. Seymour closed this part of the meeting.

Seymour asked for a motion to go into a nonpublic session per: RSA 91-A:3, II (a). Bratz made the motion to go into a nonpublic session. Sweet seconded the motion. Motion to go into nonpublic session passed with a unanimous roll call vote. The board entered the nonpublic session at 6:33 PM.

Moody presented the board with his written letter of resignation. Moody stated he had talked about his decision with his wife and decided that due to personal reasons it was best for him to resign. Moody said that he was honoring his contract with the Town by providing a thirty day notice. His official end date would be July 15, 2015. Moody said he would be willing to work with the board over the next six to eight weeks to assist with the transition of a new Town Manager. Moody thanked the board for their support during his time as Town Manager. The board accepted Moody’s resignation with regret and thanked him for his work and dedication to the Town over the last four years. The board came out of the nonpublic session at 6:47 PM. The minutes were not sealed. Dann was invited to come in at this time. Seymour explained to Dann that Fred Moody had tendered his resignation during the nonpublic session. Bratz made the motion to adjourn. Sweet seconded the motion. The motion passed 3-0. The meeting adjourned at 6:48 PM.