Planning & Zoning Board Notices & Minutes

Oct 17, 2017

Draft Planning Board Minutes - October 17, 2017

6:30 P.M.



PRESENT: Chair Linda MacNeil, Vice Chair Tony J. Ilacqua, Val Poulsen, Milton Bratz, Bruce Ralston, and Joanna Ray (recording secretary)


EXCUSED: Jim Daly and Mary Menzies


ABSENT:  Colin Trahan


OTHERS:  Town Manager Andrew Dorsett and Ralph Hodgman


Chair MacNeil called the meeting to order at 6:30. 


The Board reviewed the following minutes:

August 1, 2017

August 15, 2017

October 3, 2017


Vice Chair Ilacqua made a motion to approve the three sets of minutes as written.  Bruce second the motion.  The motion passed by all.


Andrew informed the Board that he still needs to meet with the Highway Dept., Library, and Parks.  He has preliminary information, but he still needs to meet with them to finalize their projects for the 2019-2024 CIP.  The Park Commissioners have been very busy while the Town finds a new Park Director.  Andrew wants to give the new Parks groundskeeper time to assess the equipment.


Chair MacNeil asked Andrew how the Dog Park Committee was going.  Andrew replied that the Committee was formed and their tasks will include finding a location, design, and finding funding sources.


Andrew offered a brief review of the items for the Highway Department.  The department needs a generator. Joe DePalma would like to set up a replacement schedule for trucks over 10 years old.  The cost to repair increases after 10 years of use.  Milton added that they might not pass inspection at that point.  Andrew mentioned all of the equipment that is needed during the midnight cleanup of Main Street.  One year many pieces of equipment broke down during the clean-up. Andrew will follow up with Joe to confirm which pieces of equipment need to be replaced and in which year.


Andrew moved on to discuss the preliminary items listed for the Library.  Chair MacNeil asked about the lead paint. It should be replaced by a professional.  Val stated that water based paint can go over the lead paint.  Vice Chair Ilacqua asked if the windows can be replaced over time and not all at once. Andrew replied yes. Val asked why the lift needs to be replaced.  It is only about 10 years old.  Andrew will find out when he meets with the Library Director. 


Andrew stated the Parks Department will not be plowing for the schools this year.  The schools have been notified.  Milton asked why a building for the park is not on the plan.  Andrew explained that the list only contained park maintenance equipment. The Park Commissioners are close to having a number for the building replacement. 


Milton added that the current CIP did not include replacing Lakeway Elementary.  Perhaps the school will last a little while longer after the work that has been done there.  Chair MacNeil stated that the school has their own CIP and that they did not want to be part of the Town’s CIP.


Andrew asked what the deadline was for the updated CIP.  Chair MacNeil stated that she understands a lot of volunteer hours are required to complete this and she thanked Andrew for his hard work.  Chair MacNeil wants to make sure the budget committee gets a copy of the plan so they are aware of what each department needs each year.  Equipment needs replacing. 


Chair MacNeil asked what will happen to the existing building at the park.  She suggested dismantling it and auctioning it off. There are many people who would love to own a piece of Littleton history.  Vice Chair Ilacqua agreed.  It would be a great fundraiser for the park department. Chair MacNeil stated that a large neighborhood yard sale is another good fundraiser idea.


The Board set the following schedule:

November 7, 2017 – the Board will resume their review of Chapter 12 of the Master Plan

November 21, 2017 – there is a possibility of the Board having a hearing or two on the agenda

December 5, 2017 – the Board would like to see a draft of the 2019-2024 CIP


The Board discussed other projects going on in town.  Ralph Hodgman suggested that the Planning Board and Zoning Board exchange meeting minutes so that they both know what the other Board is approving.  Joanna will see that this happens. 


At 7:15, Vice Chair Ilacqua made a motion to adjourn.  Bruce second the motion.  The motion passed by all.


Submitted by,

Joanna Ray