Planning & Zoning Board Notices & Minutes

Oct 3, 2017

Approved Planning Board Minutes - October 3, 2017

6:30 P.M.



PRESENT: Chair Linda MacNeil, Vice Chair Tony J. Ilacqua, Val Poulsen, Milton Bratz, Mary Menzies, and Joanna Ray (recording secretary)


EXCUSED: Jim Daly and Bruce Ralston


ABSENT:  Colin Trahan


OTHERS:  Town Manager Andrew Dorsett and Ralph Hodgman


Chair MacNeil called the meeting to order at 6:30. 


Andrew gave a brief summary of how the Capital Improvement Program was created and what the purpose is.  The CIP is not a binding document, but one to help with the budget process.


Chair MacNeil asked how it is recorded when items in the CIP are completed or not.  Andrew replied that he will present a summary of items completed or added to the updated CIP when all of the data is in. 


Andrew presented the Transfer Station section of the CIP. Items on the list included a compactor, auger, furnace, vertical baler, skid steer, and a cardboard baler. The department will apply for grants to help cover the costs over the 6-year program.  Tony asked if the Transfer Station had a reserve fun.  Andrew replied yes. 


Andrew presented the Police Department section of the CIP.  Andrew stated that the records management system might cost more than the estimated $15,000. There was discussion about scanning 20 years’ worth of records.  Chair MacNeil asked if the VIP’s could help with that.  Ralph asked about the records storage building that he thought the department was approved to purchase.  Andrew will check on that.  The other item on the PD’s list was a town owned weapons range. The PD currently uses privately owned property as a weapons range.  Andrew will check with Alderbrook about working with them.


Andrew presented the Fire Department section of the CIP.  Andrew stated that some of the items should not be considered for the CIP.  They are items that can be budgeted for.  There are grants to help with some items.  Changes in technology is the reason for many of the items on the list. Val stated that the fire station was designed to allow for an addition of 2 or 3 bays.  Milt noted that the Chief will repair an engine until it is no longer a candidate for repair. Therefore, when an engine is on the list for replacement, it must really need to be replaced.


Vice Chair Ilacqua stated the importance of the CIP, but the Town has never been able to save the money needed for the purchases.  It is always a loan.


The CIP review will continue on October 17, 2017 at 6:30 PM in the Community House Heald Room.


At 7:20, Milton made a motion to adjourn.  Vice Chair Ilacqua second the motion. The motion passed. 


Submitted by,

Joanna Ray