Board of Selectmen Meeting Minutes & Agendas

Jul 11, 2016

Betterment Assessment of Ledgeway Road Public Hearing Minutes: July 11, 2016

MONDAY, JULY 11, 2016
4:45 PM

Present: Chairman Milton T. Bratz, V. Chairman Schuyler Sweet, Selectman Ed Hennessey, Town Manager Andrew Dorsett, Executive Secretary Ceil Stubbings

Others Present: Three Residents from Ledgeway Road, George McNamara (Public Works Director), Chad Fillion (Channel 2), Eddy Moore, Darin Wipperman (The Courier)

Bratz opened the public hearing at 4:45 PM.

Pledge of Allegiance

Bratz advised the public hearing had been requested by petition from four of the five abutters on of Ledgeway Road. George McNamara said he was not an expert on the betterment assessment but was present to explain what needs to be done to the road. McNamara developed a list of things that had to be done to bring the road up to Town standards. There are three homes on the road. He went up and looked at the road. McNamara referenced some pictures and a schematic of the road the Town Manager had put up on the screen. The road needs to be widened and might also need a couple of culverts in addition to the installation of 100 to 150 feet of guard rails. Ledgeway is a good road it is just the width. McNamara said he did request one culvert be switched out because it is rusted. He was asked to put together a cost estimate. He used standard construction estimates and came up with a total of $41,000 to bring the road up to speed. The estimate has a contingency and additional fees. One of the residents of the road said they had their own estimate of $35,000 from a private contractor. McNamara said it is a nice area and he would encourage the town to help make this a town road. Bratz said this has happened before but not necessarily in Littleton. Bratz said it is his understanding the selectmen have to hire the contractor. The petitioners have agreed to equally share the cost of the road improvements. . One petitioner asked about a culvert that will need replacing for a new driveway. The petitioner believes the owner of that property should pay for the replacement. The board proceeded with the board of selectmen’s meeting at 5:03 PM and left the public hearing open until 5:15 PM. Below is a summary of the process of the betterment assessment as discussed in the public hearing. The public hearing was closed at 5:15 PM without any further comments or questions. The next hearing will be held on August 8th

Ledgewood Road – Betterment Assessment Process
1. Petition to BOS from road abutters requesting Betterment Assessment Improvements,
2. Petitioner(s) notice all parcel owners which will benefit/be liable for betterment assessment costs,
3. Cost Estimate Developed (By Petitioners & Evaluated by Town),
4. BOS holds Better Assessment Public Hearing(either two separate meetings or combine) Detail Review of Layout/Cost Estimate & Occasion,
5. BOS determines whether to proceed with project,
6. Abutting parcel owners have 10 days to submit protest to action (majority required to negate request),
7. Funds added to Budget & Funds added to Revenue of Town Budget,
8. Work completed to improve road,
9. Road accepted by BOS as Class V town road,
10. Abutting parcel owners billed for cost of work (period from 1 to 10 years and method of % to each parcel TBD by BOS).