Board of Selectmen Meeting Minutes & Agendas

Dec 28, 2015

Approved Minutes Dec 28, 2015

5:00 PM

Present: Town Manager Andrew Dorsett, Chairman Milton T. Bratz, V. Chairman Schuyler Sweet, Selectman Ed Hennessey, Executive Secretary Ceil Stubbings

Others Present: Chief Paul Smith (Littleton PD), George McNamara (Public Works Director), Jan Edick, Jean Dickerman (Littleton Public Library), Mary Boulanger (Energy Conservation Committee) Peter Cooper (Energy Conservation Committee), Robert Blechl (The White Mountain Record), Karen Noyes (Finance Director), Carrie Gendreau (Littleton Area Chamber of Commerce), Amy Sharp (Supervisor of the Checklist), Lisa Lavoie (North Country Charter Academy)

Bratz called the meeting to order at 5:00 PM.

Pledge of Allegiance

Carrie Gendreau– Littleton Area Chamber of Commerce
Carrie advised the board of the reorganization of the chamber. Mollie White has been hired as the new director. The chamber plans to hire an assistant director to assist in developing new programs to promote business in Littleton. The chamber will be submitting a petitioned warrant article for $30,000 to help with the reorganization and other projects being planned. Bratz thanked Gendreau for the presentation.

Bratz then announced a change to the agenda by moving the North Country Charter Academy as the next agenda item.

North Country Charter Academy – USDA Rural Development Grant Community Support Request
Lisa Lavoie explained the academy is in the process of submitting a USDA Rural Development Grant in the amount of $32,000 to help in replacing student and staff computer equipment. The equipment is eleven years old. They are also planning on updates to the curriculum software. Lisa stated she needs a form completed by the board entitled “Evident of Community Support” as part of the grant application. Hennessey made the motion to support the grant application. Sweet seconded the motion. The motion passed 3-0. Schuyler Sweet noted he was on the planning and zoning board when the academy initially requested their support. Sweet said that at the time there was concern the academy might not make it and end up needing assistance from the Town. Instead the academy has been an asset and a great success under Lisa Lavoie’s direction. Lavoie said they have had one hundred and ninety three graduates since their inception.

Town Manager’s Report:
Board of Selectmen Meeting Policy
Dorsett reviewed the proposed Agenda Policy with the board. The board made the following amendments to the document. Pledge of Allegiance was added. Under appointments the sentence regarding commissions or committees must be one that represents the entire body be changed to the majority of the body. The board also eliminated the sign in sheet. Sweet made the motion to approve the policy as amended. Hennessey seconded the motion. The motion passed 3-0.

PILOT Updates:
Dorsett advised the Littleton Building Association has notified the Town that they will not participate in the PILOT program. Because of this an abatement that had been approved earlier in the year has to be rescinded for the 2014 Tax Year. Sweet made the motion to rescind the 2014 Tax Year Abatement in the amount of $6,043.09 for the Littleton Building Association, Tax Map 74/3. Hennessey seconded the motion. The motion passed 3-0.

Dorsett said he was in the process of putting together an RFP for our general assessing contract which is coming to an end. Dorsett explained three options he would like the board to consider. One option is to leave the contract as it stands. Dorsett said he would like to eliminate the cyclical assessments that would result in a considerable cost savings to the Town. The board agreed by consensus to exclude the cyclical assessments.

Old Business:

New Business:
2015 Encumbrances:
Karen Noyes presented the proposed 2016 Encumbrances as follows:
$22,000 for the mapping contract. $900 for tax collection software. $1,000 for election booths.
$3,000 for the audit balance. $2,800 for the cleaning of the exterior of the Opera House. $12,000 for Electrical work at the Opera House with $6,000 of offsetting revenues from donations. $5,000 boiler parts at the fire station. $27,923 for a warrant article SCBA Grant with $265,682 offsetting revenues from the grant. $30,000 for the plow/sander set up work on the new F550 truck. $3,000 for the installation of three new street lights.

2015 Warrant Articles:
$557,682 Cottage Street Pleasant Street Grant with $557,682 offsetting revenues from grant funds. $124,170 Dells Dam. $100,000 Road work. $2,079 for cruiser safety and other equipment from offsetting revenue account. $20,676.75 for the River District land/Row. $10,000 for the library bathroom improvements.

2013 Warrant Articles:
$1,602 for sidewalk sealant from offsetting revenue acct. $2,468 for bridge sealing and maintenance from offsetting revenue acct.

2014 Warrant Articles:
$86,370 for Pleasant Street SRTS Grant Matching Funds.

Other Funds:
$60,000 for the sewer engineering, design and infiltration work. $2,700 for transfer station bags.
Sweet made the motion to approve the above encumbrances in the sum of $497,064.75 tax dollars. Hennessey seconded the motion. The motion passed 3-0.

2015 Financial Overview
Karen Noyes provided a brief overview of the budget to date. Noyes noted an increase in the Parks and Recreation revenues and an increase in the sewer user’s fund. The assessing line will need to be adjusted because the KRT Reval had been posted to the assessing legal line.

2016 Warrant Article Update
Bratz made note of the 2016 proposed warrant articles and the votes taken by the budget committee and the board of selectmen. The petitioned warrant articles have not been voted on due to the deadline for submission being January 12, 2016.

Mary Boulanger asked to speak to a warrant article the Energy Conservation Committee had submitted for a Green Energy Tax Exemption up to $20,000. Boulanger stated the warrant article is a recommendation in the Town’s Master Plan and is to encourage citizens to move to renewable energy. Bratz said this warrant article is tax neutral and gave an example of how it would be set up. Bratz asked for a motion to consider the warrant article. No motion was made for consideration. The warrant article will not be considered.

Other Business: None

Citizen Concerns/Comments:
Amy Sharp announced there is still a vacancy on the Supervisors of the Checklist. Anyone who is interested in filling the position until election should contact her or the Town Clerk.

Sweet made the motion to go into a nonpublic session per RSA 91-A:3, II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted. Hennessey seconded the motion. The board entered the nonpublic session at 5:53 PM after a unanimous roll call vote. W board came out of the nonpublic session at 6:11 PM. The board discussed a proposed salary band for non-union employees. Sweet made the motion to approve the non-union salary band hand have it added to the personnel policy. Hennessey seconded the motion. The motion passed 3-0. The board approved the warrant article regarding the Town Clerk’s wage band with some amendments by consensus. Hennessey made the motion to adjourn. Sweet seconded the motion. Motion to adjourn passed 3-0. The meeting adjourned at 6:13 PM.