Board of Selectmen Meeting Minutes & Agendas

May 26, 2020

Board of Selectmen Minutes - May 26, 2020


 

TOWN OF LITTLETON
TUESDAY, MAY 26, 2020
5:00 PM
BOARD OF SELECTMEN’S MEETING
REMOTE MEETING MINUTES

Present:  Town Manager Andrew Dorsett, Chairman Carrie Gendreau, Vice Chairman Chad Stearns, Selectman Roger Emerson, Executive Secretary Ceil Stubbings, Finance Director Karen Noyes

Others Present:  Brian Patnoe (Transfer Station Manager), Doug Frizzell,

Pledge of Allegiance

Appointments:  None

Town Manager’s Report: Dorsett presented his report as follows:

River Front Commons – NRBC & LWCF Grants Project Scope Guests: No one expected

Background:Please see pages 3-5 of packet, “Request for Scope of Work/No Cost Budget Revision NBRC19GEDA06 and LWCF 33-00721”. This is an FYI – project revision of scope change request to project grant providers; Northern Borders Regional Commission and the NH Department of Natural and Cultural Resources. Scope changes are based on community input Plan NH Design Charrette.  The original application is.

Original Scope                                       Requested Amended Scope

Purchase 5 Acres                                    Purchase 7.5 Acres

Exercise Park & Pavilion                         Open Flex Space

Project Budget Allocation                        Moving more allocation to land purchase

Action/Recommendation: N/A

 

Main StreetPhaseII Guests: No one expected.

Background: Littleton underwent major infrastructure improvements to its Main Street resulting in positive economic and cultural impacts.  While the initial phase was successful it was cut short due to funding limitation. For the past five years I’ve worked with community volunteers, businesses, employees, and contractors to find alternative means to fund the completion of the Main Street project. We have unsuccessfully applied for funds through the USDOT BUILD and TIGER program for four years. Recently we included this project in the Sub-Area 2 sewer/stormwater project, however USDA provided approvals at lower levels than was acceptable to the voters (voters approved bonding with a 45% match, USDA approved an 8% match.  Main Street Phase II is estimated at $4,700,000. With the CARES Act, the Public Works Economic Adjustment provision allows for the potential to apply for approximately

$1,000,000. The NHDOT has delayed paving in anticipation of this project with our estimates of paving at $500,000. NHDOT also has budgeted $200,000 for necessary improvements to the intersection of Bridge Street and Meadow Street. With these funds and potentially others we get closer to the 45% match required to utilize the Sub-Area 2 Bonding authority as a match. Without objection we plan to move forward with applying for funds to secure the completion of this project. If all applications are successful, this project would likely be completed by 2022.

 

 

 

Action/Recommendation:No action required, however if the Board wishes to continue with this project as described it may consider making a motion to support the Town Manager pursue this project, which  is a completion of the Main Street Project.  Emerson made the motion.  Stearns seconded the motion.  Motion passed 3-0.

 

Action/Recommendation:Consider making a motion that the Board of Selectman recognize that in Littleton and across the country, public works employees are the engines that keep our cities running. From upgrading our roads and bridges to fixing broken sewer and storm drains and making sure our infrastructure is safe, public works professionals are vital to the well-being of the community. We sincerely appreciate the hard work of the men and women in the Town’s public works department.  Stearns made the motion.  Emerson seconded the motion.  Motion passed 3-0.

Other Updates

NH DOL Joint Loss Management Committee Parks and Recreation

On Wednesday evening the Parks Commission met to discuss summer programming for 2020. The discussion focused on the safety and well-being of the community as well as all of the information and guidelines that have come out regarding the Covid-19 pandemic. The topics discussed were the Town Pool, tennis courts, and the Summer Park Program.

“We have come to the difficult and reluctant decision to close the pool for the 2020 season and will be focusing on the 2021 season and reopening safely” Parks Commission.

The Summer Recreation program will be reevaluated on June 2nd for a potential delayed start date of July 6th. Another announcement will be made on June 3rdregarding the summer program

Tennis Courts in Littleton will reopen beginning on May 22nd for singles games only. 2 people will be allowed on each court. The gate latches will be sanitized first thing in the morning and at noon each day. The Parks Commission encourages everyone who uses those areas to use social distancing practices and bring your own equipment. Do not use any tennis balls that have been left on the courts by other players and please remove all of your equipment when you are finished playing.

Please reach out to the Parks and Recreation Department with any questions and concerns you have by emailing CWilkins@townoflittleton.org.

 

Opera House Cottage Street Level

There will be an Opera House draft plan review and input session with architect Dennis Myers on 5/29 at 10:00 am, zoom info at the bottom of this message.

Littleton is a population hub for the North Country. With a plethora of shopping, dining, and entertainment, people are also visit after-hours to recreate. The Opera House is already one major draw to the community where people come together to enjoy the arts, engage with their community, and celebrate culture and diversity. The Town is in the process of upgrading the sound equipment at the opera house which will ensure the facilities ability to attract new, high quality acts and to satisfy the needs of their viewers (the existing sound equipment is subpar which impedes user experience and the lights are no longer available from the borrower). The Town is considering options for upgrading lighting as well.

In addition to these upgrades, the Town plans to further enhance the usability of the Opera House by creating a space to create, showcase, and enjoy culture and arts in the community. CDBG planning funds have been secured by the town, in addition to funding awarded by Northern Community Investment Corporation with funding from USDA’s Community Facilities Technical Assistance and Training grant program. These funds will be used to complete preliminary engineering/architectural analysis in order to develop cost estimates for the required improvements to accommodate the new cultural arts space. This will include both interior and exterior with the goal on the exterior to connect to the Ammonoosuc River. Preliminary sketches of the new space are in hand. This discussion will provide an overview of what has been done and will allow the town to solicit input to help inform the plan.

COVID Updates

The Joint Loss Management Committee is reviewing the reopening proposals.  There has been some citizen requests to open some of the parks programs.  The Parks Commission discussed the pool, parks etc.  They have decided to not open the pool until 2021. Dorsett listed the dates other parks facilities might be able to open.  Contact Chris Wilkins for the dates and further information.  Emerson said they should open for the kids to have something to do.  Gendreau asked if signage could be done to open up the tennis courts.  Stearns said the kids are going to congregate anyway.  Operations continue to function as described in our previous update with all possible municipal business being conducted via telephone, email, or virtual meetings.  Spaces that are normally open to the public are being reviewed and changes to be implemented in preparation for reopening. Planning is underway and we are waiting on additional information from the Governor and Sate guidance.  Dorsett said he pass the board’s desire to open the parks as soon as possible.  Gendreau said we are sending the message for people to get out and exercise.  By not opening the parks we are sending a mixed message. 

 

The Town Emergency Operations Center (EOC), meetings are now weekly to review virus related issues, responses, and needs.


 

The draft plan has begun to be implemented. We have received positive comments regarding the temporary pedestrian way created. There are some drainage issues being reviewed.

Old Business: 

Mill Street
The draft plan has begun to be implemented. We have received positive comments regarding the temporary pedestrian way created. There are some drainage issues being reviewed.

Citizen of the Month:

New Business:
Littleton High School Graduation – Request to close portions of the following roads:
Maple Street, High Street, School Street, Park Avenue, Oak Hill Avenue
Saturday, June 6, 2020 from 10:00 AM for approximately 90 minutes. 
The board discussed it would be ok as long as safety measures are taken for residents to exit.  Stearns made the motion to closed Maple Street, High Street, School Street, Park Avenue, Oak Hill Avenue
Saturday, June 6, 2020 to Noon.  Emerson seconded the motion.  Motion passed 3-0.

 

Stearns made the motion to go into a nonpublic session per the following RSA’s:

_X__RSA 91-A: 3, II (b) the hiring of any person as a public employee.

Emerson seconded the motion.  After a unanimous roll call vote the board entered the nonpublic session at 5:59 PM.  FD Overtime Discussion. Others Present:    Karen Noyes, Chief Joe Mercieri.  
The board came out of the nonpublic at 6:36 PM.  See the Nonpublic 5/26/2020 Minutes.

 

The Board then entered into a non-meeting with the Town‘s Attorney regarding legal issues at 6:37 PM.   The non-meeting ended at 7:08 PM.


 

Committee/Commission Appointments:

Budget Committee, Planning Board, Zoning Board, Conservation Commission, Water & Light, Opera House Management Commission, River District Redevelopment Commission

The board made the following committee/commission appointments:

Stearns made the motion to re-appoint Shane Altieri, John Schultz and Michael Stevens to three year terms to the Budget Committee.  Emerson seconded the motion.  Motion passed 3-0.

 

Stearns made the motion to re-appoint Mary Menzies to a three year term, Colin Trahan to a three year term and Bruce Ralston to a three year term.  Vanessa Robbins to a one year term, David Polito to a two year, move George Morgan to a full voting three year term to the Planning Board.  Emerson seconded the motion.  Motion passed 3-0.

 

Stearns made the motion to appoint the following to the Zoning Board:  Chris Sweeney to a three year term. George Morgan to a three year term, Eddy Moore as an alternate to a three year term, Aaron Giragosian to a two year term.  Emerson seconded the motion.  Motion passed 3-0.

 

Stearns made the motion to appoint the following to the Conservation Commission: Val Poulson to a three year term, Marcie Hornick as an alternate to a three year term and Taryn Casagni to a three year term. Emerson seconded the motion.  Motion passed 3-0. 

 

Stearns made the motion to re-appoint Peter Cooper to the Water & Light Commissioners.  Emerson seconded the motion.  Motion passed 3-0.

 

Stearns made the motion to re-appoint Dan Stearns to the Opera House Management Commission for a three year term.  Motion passed 3-0.

 

Stearns made the motion to appoint the following to the River District Redevelopment Commission:
Scarlett Moberly to a three year term, Andrew Lidestri to a two year term, Nathan Karol to a three year term.  Emerson seconded the motion.  Motion passed 3-0.

 

Board of Assessors: None

 

Public Comments:

Other Business: Approve the following BOS Minutes

March 2, 2020 BOS Minutes
Stearns motion to approve as presented.  Gendreau seconded.  Motion passed 3-0.

March 2, 2020 Nonpublic Minutes
Stearns said the only error is in the header and needs to be changed to 2020 and not 2018.  The board decided they did not have to approve the nonpublic minutes. 

March 23, 2020 BOS Minutes

Gendreau said there was an error in the section where the board voted on the organization in regards to the appointment of the ex-officio to the Planning Board.  The minutes say it is the new board member.  That needs to be corrected to the second year member.  Stearns made the motion to approve as amended.  Emerson seconded the motion.  Motion passed 3-0.

April 3, 2020 Nonpublic Minutes, No motions.


April 3, 2020 BOS Minutes
Stearns made the motion to approve as presented.  Emerson seconded the motion. Motion passed 3-0.


April 13, 2020 BOS Minutes

Stearns made the motion to approve as presented.  Emerson seconded the motion. Motion passed 3-0.


April 13, 2020 Public Hearing NHDOJ Grant

Gendreau said that Stearns was listed twice as in attendance.  Delete one Stearns and replace with Emerson.  Stearns made the motion to approve as amended.  Emerson seconded.  Motion passed 3-0.

 
April 13, 2020 Public Hearing Fire Truck Donation

Stearns made the motion to approve as amended.  Emerson seconded the motion.  Motion passed 3-0.


April 27, 2020 BOS Minutes

Stearns made the motion to approve as presented. Emerson seconded the motion.  Motion passed 3-0. 

Stearns motion to adjourn.  Emerson seconded motion.  Motion to adjourn passed 3-0.  Meeting adjourned at 8:13 PM.