Board of Selectmen Meeting Minutes & Agendas

Aug 19, 2019

Board of Selectmen Minutes - August 19, 2019


5:00 PM

Present:  Town Manager Andrew Dorsett, Chairman Franco Rossi, V. Chairman Carrie Gendreau, Selectman Chad Stearns, Executive Secretary Ceil Stubbings

Others Present:  Sam Greenlaw, Rudy Gelsi, Chad Fillion (Granite North TV), Chief Joe Mercieri (LFD), Chad Miller (LFD), Doug Damko (Public Works Director), Robert Blechl (The Caledonian)

Rossi called the meeting to order at 5:00 PM.

Pledge of Allegiance

Dorsett asked the chairman to allow Sam Greenlaw to be allowed to go before the EMS appointment.

Rossi agreed to let Mr. Greenlaw speak. 

Dorsett explained that he had met with Mr. Greenlaw last week to go over some issues he found regarding his property. 

Mr. Greenlaw introduced himself and stated that he lives at 5 Curtis Court and has lived there for fourteen years.  He had a deed from 1979 that shows the borders of his property.  He also has title insurance that documents the property has not changed since 1979.  Rossi asked Mr. Greenlaw why he was at a selectmen’s meeting over a property dispute.  Greenlaw responded that he was there because there was a road paved over his property.  Dorsett stated that what Mr. Greenlaw is trying to say is that the roadway encroaching onto his property.  Dorsett said the deed that was recorded in 1979 did not have measurements. 
Dorsett said he is seeking a resolution if the title is correct.  Greenlaw said he has made it clear that he would like to work with the Town to resolve this.  Greenlaw said that if it is proven there is an encroachment issue he is willing to pass on the small piece of property for a small sum of money.  Greenlaw said he is going to be selling this property and if this is not resolved you may be dealing with someone else.  Rossi said that it is premature to agree to anything until they know what the situation is.  Gendreau said she had the opportunity to walk the boundary lines and clearly there is something there.  Greenlaw said he is asking the Town to pay for the services he would be providing in the amount of up to $10,000.  Rossi responded by saying he did not think the board can do anything with it.  Dorsett said they had to do their due diligence first.  Dorsett said it would have to go through Town Meeting for the money.  Greenlaw asked why it can’t be done sooner than later.  Rossi said nothing can be done until next April after it goes through Town Meeting vote.  Dorsett advised Mr. Greenlaw he would be in touch with him before the end of next month.

Fire Based EMS Transition Report
Captain Chad Miller

Miller presented the following report to the board:
The department was given 27 days to implement the fire-based EMS system and it was able to be accomplished due to the experience of the staff we have in place.

Switched from contracted provider to LFR on 8/2/2019
Past 17 days…
51 Calls for Service
3 1st Alarm Fires (2 Littleton & 1 in Lisbon)
34 Medical Calls
40 Patient Contacts with 20 transports and 20 non-transports
Completed our 1st Paramedic Intercept
No EMS Mutual Aid response requested from Littleton
On pace for around 1162 calls for service this year.   
Now obtaining refusal of care signoffs on all persons involved in MVCs.  Our previous EMS contractor didn’t always respond on MVCs with no reported injury.

MOU between the Town and Union Signed
Conditional Offers send to three new full-time employees
Starting part-time interviews this week
New ambulance received & stocked - Of 350 State required items only waiting for mobile radio.
New cardiac monitor capable of CPR feedback - Depth & rate - 2.7 times higher survival rate
Updated medication formulary consisting of qty of 116 doses of 43 different medications. 
Budding partnership between LRH and the Town
Full-time employees have been scheduled for clinical rotations at LRH 

Ongoing Items:
Driver training program
Building EMS Billing program with Coastal Medical Billing.  Contract will soon be signed
Quality Improvement program to begin in Sept
Establishing Heart Safe Community Program
Establishing a grant-funded community paramedic program through NH Project First
Orientating new members
Determining key report measures
Transmission of vital signs and ECGs directly to the ED physician

Town Manager’s Report:
The MOA is a modification to the CBU. The MOA establishes a staffing level equal to previous contracted levels to allow for fire coverage an EMS coverage. It also provides for coverage of ambulance service. It provides for three firefighters and a part-time EMS specific employee. It secures a commitment to the current staffing level to exist until January 2020, giving the Town the ability to recruit staff. It also establishes training levels to protect the safety of those served. It also establishes a future discussion when inter facility transfers are utilized. Please review the MOA.

Action/Recommendation: Consider making a motion that the BOS execute the MOA.

Chad Stearns made the motion to approve the MOA.  Carrie Gendreau seconded the motion.  Motion passed 3-0.

EMS Sugar Hill & Easton Contracts

Guests: Potentially Representatives from Sugar Hill and Easton

Background: Littleton Fire and Rescue began covering Sugar Hill and Easton on August 2nd. Littleton is currently providing the service to both communities at the same rate each was charged by Golden Cross. This amount will be evaluated for the coming year’s budget. We are currently working through a draft contract with both communities.

Action/Recommendation: No action required at this time.

Dewatering Status Update Centrifuge/Dewatering Unit

Guests: Director of Public Works Doug Damko

Background: Recap -The Waste Water Treatment Plant’s (WWTP) Westphalia centrifuge is an important and critical component. It is the final component in the process that removes treatable water from solids. The centrifuge was purchased 17 years ago at an approximate cost of around $500,000. This device had a life expectancy of 10 years. To lengthen its life, it received a bearing repair in 2017. Last year it began to fail and spinning at high rpm’s lost its balance and was taken out of service. At its highest performance, it removed 20% of liquids, and the remaining solids were once a week, transported to be put into the Casella landfill. In 2016 I put the disposal of solids out to bid. The new disposal contract was awarded to RMI with financial savings to the sewer fund. Disposal was then through a more environmentally friendly process that reutilized the solids in commercially acceptable fertilizers.

With the Westphalia centrifuge broken we reviewed alternatives for repair and upgrade. Systems are now available that remove up to 95% of liquids vs. the 20% of our past system. We utilized the expertise of Dufresne Group to analyze options for repair or replacement of the unit with consideration to upgrading.

The BOS approved repairs to the centrifuge last year, now this device is experiencing failure due to corrosion in its control unit. We are attempting to make repairs but expect continued issues. We continue to attempt to repair the device but will likely recommend complete replacement to a new system in the near future. The new system being explored will result in essentially an elimination of the solids removal contract due to the estimated effectiveness of the new system, 95% solids. The estimated cost would need to be covered by the sewer fund, likely in the mid $300,000 area. The ROI and additional information will be presented in the near future. Our hope was to tie this purchase to other needed repairs/improvements to leverage the purchase towards additional grant funds.

Action/Recommendation: No action required at this time.

 Dorsett announced the Opera House has been awarded a grant in the amount of $30,000 to help hire an architect. 

Old Business:  None

New Business:
Sam Greenlaw – Easement (Moved to Appointments section of the agenda)

LRH Resolution – Exit from North Country Health Care

Rossi said the hospital reached out to the Town to ask if the Town would support their effort to withdraw from North Country Health Care.  Rossi said he asked a lot of questions as to why they made this decision.  He was told the reason was that their resources than can be used in the local area, were going to other areas.  Rossi said he put together the resolution and asked the board to consider it after he read the resolution as follows:

AUGUST 19, 2019

Whereas Littleton Regional Healthcare is a community resource whose mission is to provide quality, compassionate and accessible healthcare in a manner that brings value to all; and

Whereas it is in the interest of the Town of Littleton to support this important resource and continue a mutually beneficial relationship by helping ensure that valuable resources are retained for the benefit of the Town of Littleton;

Be it resolved, that the Littleton Select Board, on behalf of the town of Littleton, New Hampshire support the withdrawal of Littleton Regional Healthcare from North Country Healthcare to assure charitable dollars and access to healthcare resources remain in the Littleton Community.

It is hereby certified by the undersigned that the foregoing resolution was duly passed by the Select Board of the Town of Littleton during their August 19, 2019, Selectmen’s Meeting, has been duly recorded in the Town of Littleton’s records and is in full force and effect.

Rossi asked if there were any questions or comments.  There being none, he asked for a motion.  Gendreau made the motion to adopt the resolution. Stearns seconded the motion.  Motion passed 3-0.

Rudy Gelsi asked what the hospital means.  Franco Rossi explained that Littleton Regional Hospital was in a trial consortium.  They are pulling out of it and are in the process of doing so.  Our resolution is just supporting them, it has no legal bearing. 

Review and Readopt the Budget Procedure Policy
Dorsett outlined the policy and the importance of having it in place. There was a brief discussion on some of the deadlines in the policy and as to whether those deadlines were achievable.  Chief Mercieri said his problem is not being able to get solid budget numbers from some of his suppliers until late in October and sometimes not until December.  Rossi stated that the name of the document should be changed to Budget Procedure Guidelines.  Stearns made the motion to change the Budget Procedure Policy to the Budget Procedure Guidelines.  Gendreau seconded the motion.  Motion passed 3-0.

Gendreau made the motion to adopt the Budget Procedure Guidelines as presented.  Stearns seconded the motion.  Motion passed 3-0.

Ambulance Billing Service – Opening of New Bank Account
Dorsett stated the account if for the EMS Revenues.  Gelsi asked how they choose which bank they decide to go with.  Dorsett said they look to see who has the best terms.  Gendreau made the motion to authorize the creation of a new bank account for the Ambulance Billing Service. Stearns abstained.  Rossi seconded.  Motion massed 2-0.

Board of Assessors:  None

Public Comments:
Roger Emerson raised his concerns about the problem with parking and delivery trucks on Mill Street.

Dorsett stated that there are ongoing efforts to find a solution to the existing problem.  Emerson said he was concerned that a fire truck could not get through.  Dorsett said that Mill Street has complex issues.  There have been several meetings with business owners and discussed options and concerns.  Gendreau asked if there were times of the day or days it seemed worse.  Emerson said Friday afternoons are bad and if it is a Holiday weekend it is a mess.  Rossi stated that some of the suggested fixes need the cooperation of the businesses.  The board does not have the authority to do anything.  Rossi said he would like to find a solution that can be implemented. 

Board Action: None

Rossi announced the board will go into a nonpublic session per the following RSA:

Stearns made the motion to go into a nonpublic session per:
RSA 91-A:3, II(d)  Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community

Gendreau seconded the motion.  The board entered the nonpublic session at 6:53 PM after a unanimous roll call vote. 

The board came out of the nonpublic session at 7:09 PM.  Gendreau made the motion to seal the minutes.  Stearns seconded the motion. Motion passed 3-0.  No decisions or vote occurred during this meeting.  The board adjourned at 7:10 PM.