Board of Selectmen Meeting Minutes & Agendas

May 20, 2019

Board of Selectmen Minutes - May 20, 2019


MONDAY, MAY 20, 2019
5:00 PM


Present:  Town Manager Andrew Dorsett, Chairman Franco Rossi, Vice Chairman Carrie Gendreau, Selectman Chad Stearns, Executive Secretary Ceil Stubbings

Others Present:  Channel 2, Rudy Gelsi, Karen Noyes (Finance Director), Chief Paul Smith (Littleton PD), Chief Joe Mercieri (Littleton FD), Kathy Doriski, DOT Representatives

Pledge of Allegiance

Rossi called the meeting to order at 5:00 PM.  The order of the agenda was changed to accommodate Finance Director Karen Noyes who was present to request the Town vote to take a TAN (Tax Anticipation Note).  This item will be discussed after the DOT presentation.

DOT Presentation on Preservation of Bridge Work on US-302, NH-10 over I-93
Michael Moser from the New Hampshire Department of Transportation along with Hoe Adams and Joe Johnson were in attendance to present the DOT’s Bridge Preservation Presentation.  A copy of the presentation can be accessed on the Home Page of the Town’s Website.  The presentation included proposed detour routes.  It was pointed out that they are still in the design stage and dates of construction are preliminary.  The estimate is that the work would be done by the fall of 2020.  Several questions were asked after the presentation concerning the detours being proposed and if the work could be done after hours or even during the winter months.  DOT responded by stating that paving and concrete work cannot be done in the winter.  The question was asked if Dell’s Road would be open.  DOT said it would be open. 

Chief Paul Smith said the work would be done during the peak time for the community.  Traffic down there during the time you have chosen is at its heaviest.  He asked if there was any way it could be adjusted.  The northbound detour did not make sense. He asked why they didn’t divert it down Dell’s Road.  Other concerns were raised.  Michael Moser responded by stating this is still in the initial planning stage.  The board thanked the DOT for the presentation.

Chairman Rossi asked Karen Noyes to present her request for a TAN.
Tax Anticipation Note:
Noyes presented the following request to the board:

Tax Anticipation Note – At this time we are anticipating the need for a Tax Anticipation Note (TAN) for a short period of up to 3 months during the months of May to July.   The Town has approximately $100,000 in bank accounts currently to cover the check and payroll run.   The Tax Collector has sent Sewer Tax bills out and we are receiving funds from these during the month of May.  I am asking the School Business Administrator if we can hold off on the School payment that is due now to avoid taking the TAN for a few more weeks. This TAN is to be used for normal operations.

We need a motion to be made by the Selectmen if they wish to authorize the Town Manager and Treasurer to take a TAN if needed during the month of May or June.

Motion should be as follows:

“To authorize the Town Manager and Treasurer to take a TAN for no more than $2,000,000 without additional approval.  The TAN will be financed at the lowest rate possible and for no more than a three month period without additional approval.  This authorization for approval for the TAN will expire on August 20, 2019.”  

The Finance department will work with vendors and other town groups to avoid taking a TAN if possible.   The interest rates we have been given in the past have range from to 1.75% to 3.00% for this type of loan.  We have requested quotes from at least 3 banks in the area.   A $2,000,000 TAN will approximately cost $3,000 a month in interest.  We generally take a TAN for about 4 to 6 weeks while waiting for TAX revenues to come in.    The last TAN we took was in the spring of 2016. 

After a brief discussion Rossie asked for a motion.  Gendreau made the motion to approve the TAN request as presented.  Stearns seconded the motion but abstained from the vote. Motion passed 2-0 with 1 abstention.

Town Manager’s Report:
Article 20: 
Property Purchase and Parking Lot Expansion
To see if the Town will vote to raise and appropriate $50,000 (Fifty Thousand Dollars) for the purpose of purchasing a property (Map 78 Lot 179, 17 Hillview Terrace), engineering, designing and making improvements for the expansion of public parking in the downtown area.  And to authorize the withdrawal of $20,000 (Twenty Thousand Dollars) from the Parking Meter Special Revenue Fund to offset and reduce the cost of this purchase and work done.  Estimated Tax Impact $0.037 per thousand Recommended by Selectmen 2-1 Recommended by Budget Committee 8-0.  Passed 650 to 472 Votes.

Stearns made the motion to purchase the property located at Map 78-179 Hillview Terrace.  Gendreau seconded the motion.  A brief discussion ensued prior to the vote.  Motion passes 3-0.

Dorsett provided several updates regarding Town events and the status of projects going on. 

Old Business:
RSA 41:14-a Murro Lease/Purchase Easement
Rossi stated the two public hearings were held in regards to this purchase already.  Stearns made the motion in accordance with RSA 41:14-a, to authorize the Lease/Purchase Easement and to authorize the Town Manager to approve any and all documents required to complete the transaction.  Gendreau seconded the motion.  Motion passed 3-0. 

New Business:
Tax Anticipation Note – This item was moved to occur directly after the DOT Presentation

Board of Assessors:  NONE

Public Comments: NONE

Dorsett said the board needs to go into a nonpublic session.  Stearns made the motion per RSA 91-A: 3, II (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions, including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of lifeGendreau seconded the motion.  After a unanimous roll call vote, the board entered the nonpublic session at 5:57 PM.

The Board came out of the nonpublic session at 6:20 PM.  No decisions or vote was taken during the session. The board unanimously by a roll call vote to seal the minutes  Stearns made the motion to adjourn.  Gendreau seconded the motion.  After a unanimous roll call vote, the board adjourned at 6:21 PM.